Virtual Numbers For Business: What Are They & How Do They Work?

September 6, 2023
Virtual Numbers For Business: What Are They & How Do They Work?

Businesses must adapt to changing communication trends to stay ahead of the competition. Virtual phone numbers have emerged as an essential trend. 

Given its various benefits, such as cost-effectiveness and advanced call routing functionalities for providing an efficient customer service experience, virtual phone numbers require critical analysis by firms of all sizes.

In this article, we will dive deep into virtual phone numbers to understand what they are, how they work, and their benefits for businesses of all sizes.

What is a Virtual Number for Businesses?

A virtual number is an ideal solution for businesses seeking a phone line that isn't tied to any particular physical location. It's a cloud–based system that routes incoming calls to the designated device or phone, allowing you to take business calls from anywhere.

Different types of virtual numbers, such as toll–free numbers, local numbers, and vanity numbers are available; each type serves a specific purpose and can be used for various business needs.

Virtual numbers are essential for businesses of all sizes in today's digital age. They offer features such as call routing and auto–attendants, making managing and organizing calls simpler while also keeping a professional image.

Furthermore, virtual numbers can handle high call volumes and separate personal from business calls – all invaluable benefits for any business.

What are the Types of Different Virtual Phone Numbers?

Virtual phone numbers provide businesses with a range of options, from local to toll–free and vanity numbers. 

These cloud–based services forward call to the designated device or number; local numbers are area code–specific while toll–free ones allow customers to contact a business without incurring charges.

Vanity numbers, on the other hand, are customized so that they spell out a word or phrase – making them easier for customers to remember.

Additionally, international numbers can be virtual numbers; these cloud–based phone numbers allow businesses to establish a local presence in different countries or regions without having a physical office.

This number can easily be forwarded to any designated phone number or device, making it easy for businesses to manage calls from customers worldwide.

What are the features of virtual phone numbers?

Setting up virtual phone numbers is a straightforward process that offers numerous advantages to businesses, enabling them to stay connected with their customers.

Benefits include improved customer service, streamlined processes for handling calls and inquiries, increased scalability of operations, cost reductions associated with physical infrastructure setup costs, and more.

Call Routing

Virtual phone numbers route incoming calls to different designated devices or numbers based on criteria like caller location and time of day. Multiple numbers can be routed as per the need of the client.


Auto–attendants are virtual receptionists, programmed to give callers a warm welcome and direct them toward the relevant department or contact.

Call Recording

Virtual phone numbers can be used to record incoming and outgoing calls for quality assurance or training, providing an efficient and reliable way of monitoring conversations.

SMS/MMS Messaging

Many virtual phone number providers grant users the capability to both send and receive text messages as well as multimedia content, all from a single designated number.


Voicemail can be transcribed and sent to emails, allowing for easy access and organization.

Analytics and Reporting

Armed with detailed analytics and reports on call volume, duration, and other metrics, virtual phone numbers enable businesses to make informed decisions based on data. 

How Does a Virtual Phone Number Work?

Virtual international numbers are cloud–based phone solutions that enable enterprises to create a local presence in different countries without setting up an actual office.

Accessed via Voice over Internet Protocol (VoIP) service providers, virtual phone numbers allow users to receive calls from anywhere worldwide on any internet–connected device.

All calls made to these numbers are first routed through the VoIP provider's servers before being forwarded to its designated device or number, following a standard 10–digit format with a three–digit area code followed by the phone number.

What are the Advantages of Virtual Phone Numbers?

Virtual phone numbers offer a wealth of benefits to businesses, individuals, and professionals alike. Here we detail the advantages in full. 

1. Global Presence

Virtual phone numbers offer businesses the opportunity to extend their reach across borders without a physical presence. This makes it simpler to expand internationally and gain access to customers in foreign countries.

2. Freedom of movement 

Businesses can leverage virtual phone numbers to reroute calls to alternate locations or devices, including mobile phones, landlines, and VoIPs. This ensures that incoming calls are never missed even when the recipient is away from their primary location.

Ideal for remote workers and professionals who frequently travel, virtual phone numbers release users from the obligation of waiting in one location for phone calls or having to hang on to a single device. As remote work becomes more popular, these provide an ideal means of communication.

3. Great Customer service

Auto–attendants offer a professional and personalized experience for callers, providing them with voice menus to direct their calls. Virtual phone numbers can be configured with these custom auto–attendants, creating an unforgettable welcome. 

4. Call Recording

Virtual phone numbers provide businesses with the ability to record calls for training, quality assurance, or compliance reasons. This allows them to be in full control of their operations. 

5. Cost Savings

Virtual phone numbers are more cost–effective than traditional lines, thanks to their cloud–based architecture and lack of hardware or upkeep needs. This can provide businesses with substantial savings on telecom costs, as they help reduce telephone expenses by eliminating the need for expensive, multiline corded hardware.

Depending on the service plan, companies can get at least one free virtual phone number; it is typically free to receive calls domestically and affordable to take calls globally.

6. Communication is Available on Multiple Devices

Virtual phone numbers enable effortless communication on all internet–enabled devices, from smartphones and tablets to laptops.

This makes it easy for businesses to stay in touch with co–workers, employees, or clients in the same building or across multiple continents. Plus, virtual phone numbers help avoid missing calls by sending alerts to all connected devices within the network.

7. Privacy and Security

Virtual phone numbers offer users a level of privacy when it comes to staying in touch with employers or business partners, without having to share their numbers.

In addition, these numbers can be linked to a private telephone number for added security; making them desirable for sole proprietors who want to keep their home numbers private.

8. Possibility of Integrations

Virtual phone numbers offer a range of features and integrations to optimize communication, such as virtual receptionists, calendar syncing, voicemail transcription, online faxing, and team messaging – all designed to enhance productivity.

In addition, these virtual phone numbers can also be integrated with popular services like Microsoft 365, Canvas, Salesforce, and Zendesk; allowing businesses to operate more efficiently.

What are the Pros and Cons of Virtual Phone Numbers?

While it is undeniable that virtual phone numbers have a lot of advantages, there are also fewer positive aspects to consider. 

Let's take a look at both sides of the coin, so you can determine if this technology is right for your business and eventually find the best virtual phone service.


  1. Synced communication across multiple devices 
  2. Affordability for smaller businesses 
  3. Increased flexibility and scalability compared to traditional phone systems 
  4. Privacy for businesses 
  5. Ability to work remotely or while traveling 


  1. Dependence on Internet connectivity 
  2. Limited access to emergency services 
  3. Some virtual phone numbers lack 911/999 emergency services 
  4. Potential for call quality issues due to internet connectivity 

How I Can Choose the Best Virtual Phone Number for Me?

Before jumping into getting a virtual phone number, it is wise to take the necessary time to consider what you need it for and what additional features could be required. Deciding without looking at all elements involved could lead to having to shift the plan later and even additional costs at times. 

Service providers usually offer additional features to help you monitor phone usage and ensure smooth operations, such as affordable options for obtaining an online number.

Free services may be suitable for small businesses, but larger companies should explore paid options with better integrations and supportive features.

When researching virtual phone numbers, consider providers such as Google Voice which offer their members a free virtual phone number plus the option to get multiple numbers as part of an upgrade or add–on.

Reading reviews written by expert sources is another great method to figure out if the service you are about to get is any good.

Limephone Can Help You get the Perfect Virtual Phone Number

Limephone is a highly trusted provider of virtual phone numbers, delivering exceptional service to businesses and individuals. Their platform boasts a user–friendly interface with an array of helpful features, making the purchase and management of virtual numbers effortless.

In addition to providing customers with their desired virtual phone number, Limephone also offers integrations that can be easily connected to other tools such as CRM systems or customer support software – streamlining operations and enhancing the customer experience.

This ensures important information is readily available to support representatives for a seamless user experience.

Additionally, Limephone offers flexible pricing plans to suit different needs and budgets; customers can choose from pay–as–you–go plans or monthly subscriptions and add or remove phone numbers as required, allowing businesses to scale their operations without incurring unnecessary costs.

Customers also benefit from detailed analytics and reporting that allow them to monitor virtual phone number usage, track essential metrics such as call volume and wait times, and identify areas for improvement to optimize their customer service operations.

Frequently asked questions

  • What is a virtual number? 

- A virtual number is a phone number that isn't connected to any physical line; instead, it utilizes cloud–based technology to forward calls to the mobile or landline of your choice. In essence, it still works like a regular phone, but it is more versatile and can include features that other landline services do not provide

  • What benefits are there for my business in getting a virtual phone number?

- When considering the benefits of using a virtual number for business, it becomes clear that such a tool can provide numerous advantages. 

- For instance, virtual numbers allow organizations to uphold a professional image and enhance customer service capabilities. Moreover, tracking and analyzing marketing campaigns are facilitated through this means. Furthermore, remote workforces may also employ the convenience of virtual numbers without sacrificing valuable communication with clientele.

  • How do I get a virtual number for my business? 

- If you're looking for a virtual number for your business, Limephone is the way to go. Their virtual phone service offers an easy–to–use solution – simply sign up and get a virtual phone number that works with both mobile and landline phones.

  • Can I use my existing phone number with a virtual number service? 

- You can keep your current telephone number while enjoying the benefits of a virtual number by simply forwarding calls to your virtual one. You can figure out if this is possible with the service provider of your choice before you sign up to make sure it can be done. 

  • How much does it cost to get a virtual number for business? 

- When shopping for a virtual number for business, the cost you incur depends on your provider and the features required, in some instances, you can find a virtual phone number free (but without all the features of a paid plan). For instance, at Limephone prices start from $15 monthly with call forwarding, voicemail transcription, and analytics & reporting included in the package.


To sum up, virtual phone numbers are a valuable asset for businesses big and small. Benefits include increased flexibility, cost efficiency, improved customer service, and the ability to route calls anywhere in the world; making it easier than ever to stay connected with customers and colleagues.

However, choosing a reputable service provider and monitoring usage is essential to get the best value for your money. By considering these factors carefully, businesses can leverage the power of virtual phone numbers to grow and thrive in today's competitive marketplace.



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