Tips & Tricks

Here Are A Few Tips And Tricks To Have The Best Voicemail Ever!

September 6, 2023
Here Are A Few Tips And Tricks To Have The Best Voicemail Ever!

Do you feel tired of the repetitive and uninteresting voicemail greetings? Do you want to make your callers smile or laugh when they hear your message? The quality of your voicemail greeting can significantly impact how individuals perceive you and your business. An effective voicemail greeting establishes your first impression and sets the tone of the entire conversation, so you should aim to be interesting, original, and engaging. 

In this article, we'll guide you through creating a simple and playful voicemail greeting to help you stand out. We'll also discuss why voicemail greetings are essential and how LimePhone can help you achieve the perfect message.

Why Voicemail Greetings are Important

They serve as a digital-first impression for your business and, if done correctly, can make it stand out. But with so many voicemail greeting examples available online, knowing where to start can take a lot of work. Fear not. We've got you covered with this playful how-to guide on how to make a cool voicemail greeting for anyone, regardless of the purpose.

First things first, let's talk about why voicemail greetings are essential. Your voicemail greeting is often the first point of contact a customer or potential customer will have with your business. An expertly-crafted voicemail greeting has the power to make a memorable impact and distinguish your business from others. Additionally, it can effectively communicate your brand's identity and values and establish the tone for subsequent interactions.

Making your voicemail greeting!

Now, onto the fun part; let's start with the basics:

Step 1: Determine the objective

Before creating your voicemail greeting, you need to decide on its purpose the voicemail greeting intended for personal or business use? In the latter's case, is it for a general line or a specific department? Once you've established the purpose, you can move on to the next step.

Step 2: Keep it Short and Sweet

Nobody wants to listen to an extended, drawn-out voicemail greeting. Keep it short and sweet, and get straight to the point. A good rule of thumb is to keep your greeting between 10-20 seconds. That gives the caller enough time to understand who they're calling and leave a message if necessary without getting bored or frustrated.

Step 3: Be Creative

That is where you can let your personality shine through. Feel free to get creative with your greeting. Use humor, wit, or a catchy phrase to grab the caller's attention. Just make sure it aligns with your brand's values and messaging.

Step 4: Use the Right Tone

The tone of your voicemail greeting should match the purpose and personality of your brand. For example, a playful or sarcastic tone might not be appropriate if you're a law firm. On the other hand, if you're a trendy boutique, a more casual style might be a better fit.

Step 5: Provide the Next Steps

Always provide the next steps in your voicemail greeting. Let the caller know what they can expect next and how to contact you or someone else at your business. By doing so, you can prevent ambiguity and guarantee that the individual is aware of the appropriate next steps.

Step 6: Use Humor

In crafting an unforgettable voicemail greeting, incorporating humor can be advantageous. By eliciting laughter or a smile, you increase the likelihood that the recipient will recall your message. Just make sure your humor is appropriate for your audience and your brand.

Step 7: Personalize Your Greeting

Personalization can go a long way in making your voicemail greeting stand out. Address the caller by name or mention something specific about their reason for calling. Demonstrating attentiveness and concern for their requirements will convey that you value them.

Step 8: Practice Before Recording

Before recording your voicemail greeting, practice what you want to say. This will help you sound more confident and polished when recording. Consider registering multiple versions of your greeting and choosing the best one.

Step 9: Update Your Greeting Regularly

Finally, make sure to update your voicemail greeting regularly. If your greeting needs to be updated, it can make your business seem unprofessional or closed. It is advisable to review and modify your greeting periodically, or whenever significant alterations occur within your business.

Step 10: Test it out 

Before finalizing your voicemail greeting, please test it by calling your number and leaving a message. This will help you record or dispatch content issues and make necessary changes. 

Now that you have the basics down let's look at some examples of good voicemail greetings.

Some Best Case Voicemail Examples 

Example 1: Short and Sweet Personal Greeting

"Hey, you've reached Jane. Sorry, I can't come to the phone right now, but leave me a message and I'll get back to you as soon as I can."

Example 2: Creative Business Greeting

"Thanks for calling ABC Company, where we make magic happen! Unfortunately, we're all out of magic right now, but leave a message and we'll work our wizardry to get back to you as soon as possible."

Example 3: Inspirational Greeting

"Hello and welcome to XYZ Consulting, where we believe anything is possible. Leave us a message and let's make the impossible happen together."

Some More Examples of Voicemail

There are different kinds of approaches to voicemail greetings. Each of them has its own rules and strategies. For example:

Short and Personal Voicemail Greetings

If you prefer to get to the point, there's nothing wrong with keeping voicemails short. However, the downside is that it limits your opportunity to connect with the receiver. 

Customizing your greeting creates a sense of comfort and fosters a connection between you and the caller. 

An example is, "Hello, you've reached [your name], leave me a message and I'll get back to you as soon as I can.'

 Keeping it concise and polite maintains an appropriate tone while still creating that connection on the other side of the call. 

Professional Voicemail Greetings

Some companies prefer to keep voice calls clean and professional. This type of voicemail is usually reserved for more formal settings. In this case, it would be wise to avoid injecting humor into your greeting.

A professional voicemail aims to appear competent, credible, and reliable. Below are the essential rules for professional voicemail greetings:

  1. Use a calm and clear tone to make a professional voicemail greeting.
  2. Avoid using humor or slang, and speak slowly and enunciate your words.
  3. Practice your greeting until it sounds natural and polished.

Here are some general tips for delivering any kind of voicemail greeting: 

  • Keep it brief and professional when deciding what to put as your voicemail greeting. Avoid using slang or profanity.
  • Introduce yourself and offer a clear call to action for the caller to leave a message.
  • Consider adding a personal touch or a friendly tone to make the greeting more welcoming.
  • Your voicemail greeting is an excellent opportunity to provide your callers with important information. Let them know your hours of operation, website address, or other relevant details.
  • Try to incorporate the image of your business or brand into your greeting. For example, you can follow a similar theme or borrow some lines from your brand slogan. 

Following these tips, you can create a voicemail greeting that stands out and effectively communicates essential information to your callers.

And there you have it – a guide on making a good voicemail greeting. Remember to keep it short and sweet, get creative, use the right tone, and provide the next steps. 

And if you're looking for an easy way to set up a professional voicemail greeting, LimePhone not only has standard, simultaneous, and sequential call forwarding but also an automated function that allows you to forward your incoming call directly to voicemail. 

How LimePhone Can Help

LimePhone is a private, virtual phone number service that boasts various valuable functions that are extremely helpful in a work setting. Enjoy unlimited texts and calls at a friendly price that is ideal even for small businesses. You can even keep your existing number while enjoying lower call rates.

LimePhone is easy to use, budget-friendly, and offers a wide range of valuable tools and services. Another significant aspect of it is that it's flexible - it's compatible to use with a large number of apps like Facebook, Hubspot, and Slack. 

Best Features

LimePhone offers an impressive range of features that are sure to appeal to any business owner. These include voicemail with transcription, advanced call routing, call forwarding, call recording, and call waiting, as well as an online dashboard and call analytics.

LimePhone also offers a shared inbox for team messaging, text templates, scheduled text messaging, and automated text responses, making communication more efficient and streamlined. In addition, LimePhone offers features such as automated feedback and reviews, which can help businesses gather valuable feedback from customers. While there are many more features available, it's worth visiting the LimePhone website to learn more.

FAQs 

  • What is a virtual number?

     - A virtual phone number is not linked to a SIM or physical address. They function in the same way as a regular phone number would.

  • How do I start with a free trial?

     - You must complete a simple signup process on the website and provide your contact details. After that, LimePhone will give you access to start your trial.

  • How do I get LimePhone?

      - Go to the website and choose between the options of getting a free trial or a free demo. The registration process only takes about 5 minutes.

Final Thoughts

In conclusion, a good voicemail greeting is essential for making a lasting impression on callers and setting your business apart. By following these tips, you can create a greeting that is engaging, memorable, and reflective of your brand. 

And if you're looking for an easy way to set up and customize your voicemail greetings, check out LimePhone, which offers a variety of features to help you easily manage your business calls.

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